How to Set Signatures in Outlook Web Access


If you have an account on a Microsoft Exchange Server system, you are likely to have the ability to log on to your mailbox using the Web-based Outlook Web Access (OWA) interface. You can use the OWA interface to configure an email signature to append to the end of all of your outbound emails to make them look professional and consistent.

  • Open your Web browser and browse to your Outlook Web Access page. Your company IT department or email provider usually provides the address for this.

  • Enter your username and password in the relevant fields and click the "Log On" button.

  • Click the "Options" link in the top right of OWA, and then click the "Messaging" link on the left.

  • Locate the "E-mail Signature" section in the right-hand pane and tick the box marked "Automatically include my signature on outgoing messages."

  • Type the information you wish to include in your signature in the large field provided. If you are using the full version of Outlook Web Access, rather than Outlook Web Access Light, you can also use the formatting buttons to add formatting such as justification and bold type to your signature.

  • Click the "Save" icon to store your signature, which will now be automatically used on new emails.

Tips & Warnings

  • The full version of Outlook Web Access is only available when you are using Microsoft Internet Explorer as your Web browser. It is advisable to use IE when you create your signature in order to access the full range of text formatting options.

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