How to Write a Letter if You Were Not Responsible for Vandalism

Save

Vandalism is defined as "intentional and malicious destruction of or damage to the property of another," according to The Free Dictionary. If falsely accused of vandalism, it is essential to clearly, specifically and emphatically present the facts that prove the accusation is erroneous. A letter presented in a professional, well-educated and credible manner will warrant serious consideration, while a letter that seems to be written with hostility, aggression and belligerence will probably do more to damage the case than to help it.

  • Format the letter properly. Type your street address on the first line, with your city, state and zip code below. Leave one blank line, then type the date of the letter.

  • Leave a blank line below the date, then type the name, street address, city, state and zip code of the recipient on the next three lines, respectively. Leave a blank line, then type a salutation, leaving a blank line below it.

  • The body of the letter should contain blank lines between paragraphs only and a blank line after the last sentence. After typing a closing, leave four blank lines, then type your full name. Sign the letter above your typed name.

Content

  • Offer proof of innocence. If you were not in the area where the vandalism occurred during the time it was alleged to have occurred, provide concrete proof. For instance, if you were working miles away from the vandalism site at the time of the alleged incident, provide a written statement from your supervisor or human resource director. Likewise, if you were out of town, provide a hotel receipt.

  • Explain any misunderstanding. Legally, you can't vandalize your own property. If you thought the property in question rightfully belonged to you, clearly explain why. For instance, if you were under the impression that the property had been given to you, explain that in your letter. If the situation is such that you thought you were within your rights as a property owner, explain any confusion concerning the property line.

  • Offer to make amends out of court by apologizing and offering financial reimbursement if you accidentally ruined something that doesn't belong to you. Vandalism must be intentional and malicious.

Proofread

  • Check the letter for correct spelling, punctuation and grammar before sending it. If you're not sure if you're using a word correctly, consult a dictionary.

  • Read the letter out loud to make sure it makes sense. Most people think faster than they type, which can create written sentences that come across as disjointed or incomplete.

  • Take a break from the letter before putting in the mail. Sometimes looking at it through "fresh eyes" will unveil a mistake that was previously overlooked.

References

  • Photo Credit Hemera Technologies/AbleStock.com/Getty Images
Promoted By Zergnet

Comments

You May Also Like

Related Searches

Read Article

10 Most Needed Jobs in the Future

M
Is DIY in your DNA? Become part of our maker community.
Submit Your Work!