How to Write an Investigator's Report


Whenever an investigation is conducted, no matter what the level or nature of the investigation, there should be a report to document the methods used and any findings, as well as a conclusion. The format and layout for this report can vary greatly, so you should check with your immediate supervisor for more details. However, there are some key pieces of information that need to be included in every investigator's report that you write following an investigation.

  • Describe what you are investigating. This includes what happened, when it happened, who was involved, where is occurred and what the result was. Also, include any perception you have of why or how the event took place when relevant.

  • Separate facts from accusations. When something is presented in the report that is an accusation, add "allegedly" or "according to." Present facts as they are, such as "The event took place at midnight on April 27, 2010."

  • Add a list of people who were interviewed. Include the date and time of the interview, as well as an overview of the information discovered through the interview process that is pertinent to the investigation.

  • Include any supplemental materials that were reviewed as part of the investigation, such as interview transcripts or other documents.

  • Put in any information about how you addressed each allegation and new discovery. Document your investigative methods, such as interviewing someone else or visiting a crime scene, and what came of these methods, if anything.

  • Give your conclusions. At this point, the investigation may be in progress. It might be complete, or it may be being handed over to someone else. At the point you're at in the investigation, include your opinion of the matter and a summary of what you learned so far.


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