How to Send a Good Email to Someone You Just Met

If you want to email someone you met on vacation, after a business meeting or randomly at a coffee shop, it's important to be kind and clear. Communicating over email can be confusing because it is hard to tell the tone in which a person is writing. Always use proper email etiquette when composing an email to someone you do not know well. Through email, you can create bonds that last a long time.

Instructions

1. Use an email subject that is inviting, yet explains the purpose of your email. For example, do not just use "hello" because it can be confused for spam. Instead, use a subject such as "Hello from your subway friend!"

2. Address the recipient in a professional manner. For example, "Dear Mr. Smith" or "Hello Mr. Smith."

3. Write short paragraphs that are clear and easy to read. If you think the person may have trouble remembering you, start with a paragraph explaining how you met. Use words that are easy to understand and translate well over email. Use proper grammar and avoid all caps. All caps can translate into anger or importance.

4. Include questions, if you want a response. People may not respond if they feel they do not have a reason to write back.

References

• Purdue OWL: Email Etiquette
• Microsoft Office: 12 tips for better e-mail etiquette: Laura Stack