How to Convert an Outlook Calendar to ICS

Techwalla may earn compensation through affiliate links in this story. Learn more about our affiliate and product review process here.

Convert your Outlook calendars to the iCalendar format, ICS, to import them to alternate services such as Google Calendar, Apple's Calendar or Outlook.com. Outlook provides built-in functionality to save your calendar in the ICS format, with additional options that enable you to specify the amount of days and level of detail you want converted.

Advertisement

Step 1

Open Outlook, and then click Calendar.

Video of the Day

Outlook switches to Calendar view.
Image Credit: Image courtesy of Microsoft

Step 2

Select the calendar that you want to convert from the the left-hand pane.

Advertisement

The left-pane lists all available calendars.
Image Credit: Image courtesy of Microsoft

Step 3

Open the File pull-down menu, and then click Save Calendar.

Advertisement

The Save As dialog box opens.
Image Credit: Image courtesy of Microsoft

Step 4

Choose iCalendar Format (*ics) from the Save As Type pull-down menu, and then click More Options.

Advertisement

Advertisement

Additional Save As options shows up.
Image Credit: Image courtesy of Microsoft

Step 5

Open the Date Range pull-down menu and select Specify Date to select the amount of days that you want converted, or Whole Calendar to convert the entire calendar. Other options include Today, Tomorrow, Next 7 Days, and Next 30 Days.

Advertisement

By default, this option is set to Today.
Image Credit: Image courtesy of Microsoft

Open the menu next to Detail to specify the level of detail that you want added to the converted calendar. Availability Only doesn't include subjects in appointments, but rather displays them as Free, Busy, Tentative, Working Elsewhere or Out of Office. Limited Availability displays appointment subjects, while Full Availability lets you include all details in calendar appointments.

Advertisement

Advertisement

By default, this option is set to Limited Availability.
Image Credit: Image courtesy of Microsoft

Click the Show button next to Advanced. To include calendar items that are marked as private, check the box next to Include details of items marked private; this option is only available if you set the level of detail to Limited Availability or Full Availability. To include attachments within items, check the box next to Include attachments within outlook items; this option is only available if the detail level is set to Full Availability.

Advertisement

By default, both options are disabled unless you manually select them.
Image Credit: Image courtesy of Microsoft

Click OK after making your preferred adjustments.

Advertisement

Advertisement

Outlook saves your adjustments.
Image Credit: Image courtesy of Microsoft

Step 6

Specify a save destination, enter a file name, and then click Save.

Advertisement

Outlook converts the calendar to the ICS format.
Image Credit: Image courtesy of Microsoft

Video of the Day

Advertisement

Advertisement

references

Report an Issue

screenshot of the current page

Screenshot loading...