How to Undo Transactions in QuickBooks

No QuickBooks transaction is set in stone--you can always undo or delete a mistake whether it pertains to a received payment, checking account transaction or account reconciliation. Some transactions are easier to undo than others, and each requires a slightly different procedure. QuickBooks also offers safeguards against accidental deletions, which you may disable. Deleting certain transactions causes other account balances and transactions to be altered as well, so pay careful attention to the implications anytime you undo.

Instructions

Account Transactions

1. Position the cursor in any field of the transaction. Click "Clear" to remove the transaction details if the transaction has not been saved previously. Click "Revert" to clear changes and revert the transaction to its previously saved state.

2. Click the "Edit" menu at the top of the screen.

3. Click "Delete Transaction" and "OK" from the pop-up window.

Account Reconciliation

1. Open the account you previously reconciled.

2. Click the "Banking" tab from the QuickBooks menu bar at the top of the screen, and choose "Reconcile."

3. Click the "Undo Last Reconciliation" button, and then click "OK".

Deposited Payments

1. Click the "Record Deposits" link on the QuickBooks home page.

2. Highlight the payment you want to delete.

3. Click the "Edit" menu at the top of the QuickBooks screen, and choose "Delete Deposit." Click "Save and Close". The payment will revert back to the "Undeposited Funds" account.

Undeposited Payments

1. Click the "Lists" menu at the top of the screen, and choose "Chart of Accounts."

2. Double-click the "Undeposited Funds" account.

3. Highlight the payment you want to delete, click the "Edit" menu button, and choose "Delete Payment." Click "OK."

References

• Quickbooks Pro Help; Undo a Previous Reconciliation
• Quickbooks Pro Help; Undoing Your Changes
• Quickbooks Pro Help; Delete a Transaction