How to Forward All Mail in Outlook 2003

Outlook leaves the original emails in your inbox.

Microsoft Outlook 2003 contains a rule wizard that lets you match certain incoming emails and perform actions on them. You can use the rule wizard to create a rule that matches all incoming emails and forwards them to another email address. Every forwarded email will have "Fwd:" at the beginning of its subject line when it arrives in the recipient's email inbox, indicating that it's a forwarded email. You can forward only new emails or forward every existing email as part of the rule creation process.

Instructions

1. Click "Mail" in the navigation pane at the left side of the Outlook 2003 window.

2. Click the "Tools" menu at the top of the Outlook window and click "Rules and Alerts."

3. Click the inbox you want to forward mail from in the window that appears if you have more than one inbox in Outlook.

4. Click the "New Rule" button.

5. Click "Start From a Blank Rule."

6. Click "Check Messages When They Arrive" and click "Next."

7. Click "Next" without selecting any conditions and click "Next."

8. Click "People or Distribution List."

9. Double-click the email address or distribution list to which you want to forward all mail.

10. Click the "Next" button twice.

11. Type a name for the rule into the "Specify a Name for This Rule" box.

12. Click the "Run This Rule Now on Messages Already in [Folder]" check box if you want to forward all existing emails in addition to incoming emails.

13. Click "Finish."

References

• Microsoft Office: Automatically Forward Messages to Another Email Account