How to Print the Microsoft Outlook Calendar


The calendar in Microsoft Outlook lets you add and track appointments and keep a record of your daily activities. You can set up recurring events and create meetings -- complete with emailed invitations to the meeting -- within the calendar. Outlook can also notify you, using a pop-up window and sound alert, before an event is due to begin. If you need a hard copy of an Outlook calendar, you can either print out a blank calendar or a calendar containing your appointments, meetings and other events.

Print a Blank Calendar

  • Open Microsoft Outlook. Click "Calendar." Click the "Home" tab.

  • Click "Open Calendar" and select "Create New Blank Calendar." Type a name for the folder in which you want to store the new calendar. Click "Calendar," then click "OK."

  • Click the check box next to the new calendar in the "My Calendars" list. Click "File," then "Print."

  • Click the print style you want to use for your calendar. Outlook displays a preview of each style when you click it. When you have found the style you want, click "Print Options."

  • Click "Page Setup" to format the calendar printout. Click "OK." Enter a start and end date if you want to print out only a specific portion of the month. Click "Print."

Print a Calendar With Events

  • Open Microsoft Outlook. Click "Calendar."

  • Click "File," then "Print." Select a style for your calendar printout. Click "Print Options."

  • Select a layout for your printed calendar from the "Layout" drop-down menu. Use the "Tasks" drop-down menu to include specific tasks in the printout. Click "OK."

  • Enter "Start" and "End" dates if you want to limit the calendar to a specific range of days. Click "Hide Details Of Private Appointments" if you do not want to print appointments or events you have marked as private on the calendar.

  • Click "Preview" to see a preview of the printed calendar. Click "Print Options" and make any necessary adjustments. "Click "Print."

Tips & Warnings

  • If you want to print the complete entry for each meeting, appointment or event, select "Weekly Agenda Style" or "Calendar Details Style." Otherwise, Outlook will print the time, title and location of each event, but not the details and notes.

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