How to Write a Non-Business Letter of Introduction
When a person is moving to a new area, joining a club or group, or traveling to foreign lands, he will likely appreciate having a letter of introduction to someone you know. This helps spark new friendships as well as reducing stress over plans or potential discomforts. Use your own relationship to share a few tidbits about your experiences and indicate why you thought it would be a good idea for the various people to meet. Always be upbeat and hopeful for good outcomes for the connections made.
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Instructions
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Contemplate the best points about the person, couple or family you are introducing. Jot down some notes to keep handy and refer to while you compose the letter. Think about your relationship, times you have shared, fun moments, various situations that moved you or resulted in extraordinary outcomes. Remember why you enjoy the people you're writing about and consider those on the receiving end, how they match and what interests they all share.
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Write the opening lines about the purpose of your letter, focused on the personal elements: Dear Martin and Michelle, I trust all is well in your life. I'm well and the kids are growing too fast. My good friend Keith is headed to Italy and I really think it would be great for you to meet. I've known him for 15 years and oh, the stories I could share!
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Build the letter by elaborating on your friend and why you think that having others meet him will be beneficial all around: Keith is an artist who enjoys good cooking and exploring museums. I know you both can list all the local restaurants and cafes, but your common appreciation for art will surely lead to some great discussions. Or note music, technology, family histories, gardens, photography, anything the people share interests in. If you are introducing someone who is just out of school and traveling abroad, you may be directing him to people who can oversee or guide her along. Note that you aren't hoping to impose, but can see the value of joining the parties involved. Talk about your friend's demeanor, habits, hobbies, and general qualities that you appreciate. Above all, keep it personal and friendly.
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Close the letter with good thoughts for all involved and sign in your familiar language: I so hope you can meet and look forward to seeing the photos online. Have a great time, Bill. If you usually sign, "Love, Victoria" do so in the letter. Or use your customary words, such as best wishes, peace out, God bless or 'til the cows come home. Sign it and send it off or print it out to give to the person you're introducing to take along with him.
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Tips & Warnings
These kinds of letters don't need to be only one page if you have a lot you want to say, but try to keep it to a maximum of two.
Be genuine. Write from the heart and use your typical language.
Add a note about how you're available for further input if needed, and offer your contact information if it has changed recently.
If you are sending someone to be introduced to a group for a particular activity, note your friend's attributes and why you feel he'd be a good addition to the adventure, whether it's hiking Mount Everest, digging for rocks, or helping a group of volunteers.
Avoid introducing people you know are not likely to hit it off. If you can foresee any ego clashes or problems, it's probably best to think further and discuss the situation with your friend. Find people who are the best matches. Exchange students will need families who are understanding and highly compatible. Direct people of similar age and experience to one another. Your careful thought will be appreciated.
Resources
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