How to Annotate in Microsoft Word

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When you compose important pieces, such as a professional report, instructional article or academic composition, it might be important to include explanatory annotations within your document. Microsoft Word contains a feature that allows you to add explanations to your document and connect the notes to the pertaining sections. By using the comments feature in Microsoft Word, you can annotate certain segments of your document, in a clean, professional manner.

  • Open the Microsoft Word document in which you want to add annotations.

  • Highlight the text that you want to link to the note.

  • Click the "Review" tab, and click "New Comment" from the "Comments" group.

  • Type the annotation in the balloon.

  • Click outside the comment box and continue composing or editing the document.

Tips & Warnings

  • Microsoft Word places the comments in the right margin of your document. The comments do not affect the positioning of the text within the document.
  • To delete a comment, right-click the balloon and click "Delete Comment."
  • To edit a comment, click within the comment balloon and edit the text.

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