How to Request an Application Letter

An employer may write an application letter request when he knows of someone who should apply to a position.
An employer may write an application letter request when he knows of someone who should apply to a position. (Image: Jupiterimages/Comstock/Getty Images)

Application letters are letters similar to cover letters sent along with -- or sometimes in place of -- application forms. People typically send them to apply for jobs, but also use them for scholarships and other funds. In some instances, an employer or recruit may know a person is interested in a job or funding, but that person may not have applied yet. In these cases, the employer or recruit may send a request for an application letter, essentially inviting the interested individual to send material that would enable him to be considered for positions and monies available.

Type your full name and business title, left justified. Under this, write all the company's contact information, including the business URL, if applicable. On separate lines, write "RE: application letter request" and "DATE:" followed by the date, as well as your formal salutation followed by a colon. Skip two lines between each data set and after your salutation.

Introduce yourself and the purpose of the letter. State your position and that you are sending the correspondence to request an application letter.

Indicate the exact position involved with the application letter request; for example, a staff writer position at "Newspaper Z." Reference any previous conversations or contact the recipient of the request letter has had with you or other members of your organization about the job.

Specify how the recipient may send the application request letter to you, such as by email or to a specific department. Tell the recipient the deadline for sending the letter, and state you will assume the recipient does not wish to submit an application letter past that date.

Clarify that the invitation to apply does not guarantee the recipient will get the position available, but state that you will consider the application carefully. If desired, give an overview of the application review procedure.

Close your letter by inviting the recipient to contact you with further questions or concerns about the application request. Thank the recipient for his time. Skip two lines, write your closing phrase, skip four lines and write your name.

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