How to Use Outlook Contacts to Create a Mailing List

Create mailing lists in Microsoft Outlook.

In addition to sending and receiving email, the Microsoft Outlook program can help you store and manage contact information in a digital address book. If you often send messages to the same large group of individuals, you may want to consider making a mailing list. With Outlook, you can quickly create mailing lists and add contacts from your address book to them.

Things You'll Need

• PC running Windows XP or later
• Microsoft Outlook 2007 or later

Instructions

1. Launch the Microsoft Outlook application.

2. Open the "File" menu, navigate to the "New" sub-menu. Choose "Distribution List."

3. Enter the name you want to use to identify the mailing list at the top of the window.

4. Click the "Select Members" button in the top toolbar.

5. Open the drop-down menu in the upper-right corner of the pop-up window and choose the "Contacts" option beneath the "Outlook Address Book" heading. The window will now display a list of all the contacts in your digital address book.

6. Hold down the "Shift" key. Click all the individuals you want to add to the new mailing list.

7. Press the "Members" button. Press "OK."

8. Click "Save & Close" to finish creating the new mailing list, which you can now use when sending outgoing messages.

References

• Microsoft Office: Create and Edit a Distribution List