How to Write Request Letters for Jury Duty

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Individuals scheduled to serve on jury duty often write a letter to the court requesting to be dismissed from this activity. This letter is generally written to the court clerk and should be formal, clear and state a valid reason for the request. You should write this letter as soon as you are notified about serving for jury duty, if you wish to be excused from it. This allows the court time to find a replacement for you.

  • Date the letter and include the court's contact information. This is generally the court clerk's name and address of the courthouse.

  • Address the letter. Write the letter "Dear Court Clerk:" The clerk is generally the person responsible for lining up jurors for trials within the courthouse.

  • Acknowledge the jury duty letter. Begin the letter by stating that you received the letter informing you about serving on jury duty. State that you are honored for the opportunity, but unfortunately you are requesting to be excused from the event.

  • Specify the reason. Sometimes people call the court to find out legitimate reasons for jury duty dismissal. If you are unsure if your reason is valid, this is a simple way to find out and should be done prior to writing the letter. Some common, valid reasons are for medical issues, childcare or elderly care purposes or because of the importance of your job. If you are a doctor and have important surgeries lined up, the court typically views this as a good reason to excuse a person from duty. Another often valid reason is for small business owners. If the owner believes his business will suffer from his absence, the court may agree with him and excuse him.

  • Include your contact information. Close the letter by stating that you hope the clerk will understand your position. Include your phone number. Ask him to call you with any questions.

  • Sign your name. The last step of the letter is to sign it by writing "Sincerely" followed by your name. Be sure to include your address on the letter as well. The court notifies potential jurors by mail regarding the status of the letter.

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