How to Reduce Line Spacing in Microsoft Word


When creating a first draft, some writers prefer to use large line spacing so that their readers and editors have room between lines to critique and make comments instead of cramming everything into the margins. Once that document is finalized, though, large line spacing can actually work against it, making it harder to read. Reduce line spacing in Microsoft Word with a quick process that's able to reduce the entire document at once, or let you pick and choose what to reduce.

  • Open Microsoft Word, click the "File" tab and click "Open." Navigate to the document and double-click the name of the file. The document opens in the Word workspace.

  • Reduce line spacing of the entire document by clicking the "Select" menu at the right of the ribbon at the top of the screen. Click "Select All."

  • Right-click the highlighted section and select "Paragraph." Pull down the "Line Spacing" menu and click "Single." Click the "OK" button and all of the document changes to single spacing.

  • Change line spacing in just certain parts of the document by highlighting them or just clicking the cursor in the middle of the line or paragraph to reduce. Right-click and repeat the "Paragraph" and "Line Spacing" process to spot-reduce line spacing in that area.

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