How to Set Up an Email Letterhead

Take time to set up a letterhead that establishes who you are.
Take time to set up a letterhead that establishes who you are. (Image: Jupiterimages/Brand X Pictures/Getty Images)

Letterheads are an important component of the first impression that's communicated when you send anything through the mail. They establish who you are and the purpose you serve. In the same way, email letterheads are important for helping others identify you as they read through their inbox messages. By setting up an appropriate template, your messages will become distinct and recognizable.

Search through the features provided by your email carrier and look for stationery tools. This will allow you to create one letterhead template that can be used over and over again instead of typing a new letterhead with each message.

Add text to the letterhead area. It should include the most pertinent information, including the name of yourself or your business, a mailing address and a phone number.

Upload a photo or logo to use as part of the letterhead. Depending on your profession or purpose, you might also use a personal portrait.

Include any important html links in the letterhead. For example, you might want readers to have access to a personal web page or a login portal. Links allow readers to click through from your email to the site.

Save the letterhead template, then adjust the settings so that the letterhead is used with any or all outgoing email messages.

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