How to Change the Track Changes Name in Microsoft Word

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Typing documents in Microsoft Word may seem like a solitary process -- one writer, one keyboard, one file. But with Word's editing and reviewing features, writing solo doesn't have to be. Through the software's "Track Changes" option, other readers may comment on the document, with Word keeping track of who made what changes by their user name. At any time, rename the "Track Changes" names to update software holders and editors.

  • Open Microsoft Word. Click the "Review" tab at the top of the work area.

  • Click the small down-pointing arrow at the bottom of the "Track Changes" button in the middle of the ribbon below the tab. Select "Change User Name." The "Word Options" window appears with the "General" pane showing.

  • Click into the "User Name" text box. Highlight the name inside the text box or, if no name has ever been provided, the word "Owner."

  • Type directly over the text with the new name.

  • Click into the "Initials" text box, highlight any initials and type over them with the new initials.

  • Click the "OK" button to close the window and set the user name for future change tracking.

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