How to Send Emails With Microsoft Publisher


The Microsoft Publisher application can help you produce visually enhanced documents like flyers, brochures and newsletters. To convert your Publisher creations into emails, use the Mail Merge operation and send them via Microsoft Outlook. Not only can you send a Publisher file to anyone in your Outlook Contacts or another contacts list in a program like Excel or Access, you can also personalize each email.

Things You'll Need

  • Microsoft Outlook
  • Design the body of your email in a Microsoft Publisher file using the text and graphics you desire. Create it from scratch if you feel competent, or use a Publisher template.

  • Click on the "Mailings" tab and click "E-mail Merge." Then select "Step by Step E-mail Merge Wizard."

  • Select the recipients of your email message. With the Wizard's guidance, choose to import email addresses from a list in another program, such as an Excel workbook, or import your Outlook Contacts. You can also manually begin a new list. If you are importing contacts from Outlook or another program, the Wizard provides you the option of manually selecting or de-selecting any contacts. You can also import more than one contact list, if desired. Click "Next" when you are finished.

  • Add any personal information, called a "data field," about your recipients in the body of the message. For this step to work, this information needs to be listed in your contacts list. In Publisher 2010, click the location on the message where you would like the data field to appear. Then click categories such as "First" for first name and "Last" for last name. The program displays the information for your first contact. Each individual contact will receive a message personally addressed to him. Click "Next" when you are finished.

  • Click "Send E-mail." Select how you would like to address your recipients -- for example, by their first name -- and write a subject. Click "Send" and "OK."

Tips & Warnings

  • You can also do a mail merge without the Mail Merge Wizard's guidance. Select the steps individually on the Mailings tab in the order you prefer.

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