How to Edit Columns in Outlook


It is vital that information in a presentation or business plan is presented in the most legible form and that all of it fits into place. Microsoft Outlook allows editing of the column width and size and aligning the column contents to ensure that the information can be viewed easily. You need to open an edit menu to allow you to change the column properties.

  • Add or remove a column. Click on the "View" menu. Point to "Arrange By." Point to "Current View" and click on "Customize Current View." Click on "Fields." Click on either "Add a Column" or "Remove a Column." Click on the column letter to be removed if removing a column.

  • Align the column contents. Right-click on the column header. Point to "Alignment" in the pop-up menu. Click on the alignment option that you desire, for example "Centered."

  • Move a column. Click on and drag a column heading until it is sitting between the borders of the two columns you want to place it between. Let go of the mouse button when a double arrow symbol appears. The column will repopulate between the two columns you chose it to be moved between.

  • Change the column width. On the "View" menu, point to "Arrange By" and then point to "Current View" and click on "Format Columns." Click on the name of the column you wish to resize in the "Available fields" section. Click on "Specific Width" and enter a size, if you know how wide you want the column to be. If not, click on the "Best Fit" option.

  • Change the label of a column heading. Right-click on the column heading you wish to change. Click on "Format Columns" in the pop-up menu. Type a new label for the column in the "Label" field.

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