How to Use the Copy Command in Excel


Excel is a spreadsheet program that comes packaged in the Microsoft Office software suite. As you work with Excel, you can use the Copy command to move data from one cell or a number of cells to a new location on your spreadsheet. This is useful in situations where you need to place the same data into different cells many times. Rather than typing the data in multiple cells, you can copy and paste the data in your spreadsheet.

  • Click on a single cell to highlight it. You can also click and drag your mouse over multiple cells to highlight many cells at once.

  • Press and hold the "Ctrl" key on your keyboard, then press the "C" key to execute the Copy command. You can also click the Copy command located in the Clipboard group of the "Home" tab on your Excel toolbar. This stores all information in the highlighted cells to your computer's temporary memory.

  • Click a new location in the spreadsheet. This can be the same spreadsheet or a spreadsheet in a different workbook.

  • Press and hold the "Ctrl" key, then press the "V" key to paste a copy of the data in the new location. You can also click the Paste command from the Clipboard group on your toolbar.

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