How to Format a Letter of Acceptance


A well-written letter of acceptance conveys a sense of enthusiasm. Follow a clear, formal structure for your letter to show that you ready to take advantage of a new academic or professional opportunity.

The Heading

  • Follow the traditional format of business correspondence in the heading, beginning with your address formatted along the left margin of the page followed by the date. Below, and separated by at least one line, include the name, title and address of the party to whom the letter is addressed -- either the person or institution making the offer.

First Body Paragraph

  • Following a cordial address, such as “Dear Mr. Jones,” express your enthusiasm in accepting the offer, such as: “I am thrilled to confirm my acceptance of the position of Lead Designer in the Jones & Jones Firm.”

Second and Third Paragraphs

  • In your second paragraph, confirm particular elements relating to the acceptance. For example, if the letter is offering you a job, you might confirm the starting salary, start date and pre-employment requirements. Alternatively, if it is a letter of acceptance into an organization such as academic society, this second paragraph might confirm upcoming meetings you plan to attend, dues you are expected to pay or deadlines you need to meet.

    Either close with your second body paragraph or create a third paragraph repeating of your enthusiasm, for example: "Thank you again for this opportunity; I hope to be a productive member of your organization." Following this brief statement, you can close your letter with "Sincerely" and then include your name and contact information if appropriate.


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