How to Write a Permission Letter to a Principal

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Schools require parental permission to allow students to make field trips to public parks, performances, museums and other education-enriching activities outside of the classroom. Permission letters are an official document showing that a parent or guardian understands where their child will be and when, along with the general purpose of the trip. Without a permission letter, school officials will not allow a child to participate in an out-of-class activity with the rest of the students. Remember to include contact information and a signature. The letters can be hand-written or typed.

  • Top the page with the student's name and the date. Make the name and date visible for easier reference as the permission letter most likely will be in a pile with others from the class.

  • Address the principal. Write his or her name along with the name of the school below the student and date.

  • State the name and date of the event and explain that you've talked it over with your child and that she has your permission to go. If you are free to help chaperone, make note of that in the letter and ask the principal to contact you.

  • Sign the letter. Print your name after the signature. Write down contact information as well, including cell phone, office phone and email address. If a grandparent or older sibling can be reached as an emergency contact, include that contact information as well.

  • Be clear about any food allergies or medical needs your child may have. Give brief instructions on any medicine your child may need. Specify if they use an inhaler for asthma.

  • Fold letter to fit in an envelope. Stuff the envelope. Write the principal's name on it. Send it to school with your child.

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