How to Write a Letter to a Business Landlord for a Lease Renewal
If your business is renting property from a landlord and your lease is about to expire, you should write a lease renewal letter to your landlord. This letter states your intentions regarding the renewal of your lease and contains vital information about both parties involved. When writing a lease renewal letter, create it and mail it at least 30 to 60 days before the ending date of the lease.
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Instructions
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Begin a lease renewal letter with the date. Include it on the top of the letter and address the letter to the landlord's name or business name.
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Include both parties' names. State the landlord's name and address as well as your own.
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Describe the property. Include the address and the description of the business property you are renting, including an apartment or building number, if applicable.
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State lease information. Include the dates on which you have already been renting the property. These would be the dates stated on the original lease.
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Describe your intentions to renew the lease. State the dates you would like to renew the lease for. The starting date should coincide with the ending date of the original lease. Include the number of years you intend to stay in the property and state the date the renewal would expire.
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Include the terms and conditions of the renewal. If you would like all of the terms and conditions of the original lease to remain in effect, state this in a sentence. If there are items you would like to change, include a list of amendments. One common amendment is rental price increase. Depending on the circumstances, you often know if the landlord will expect a rental increase or not. If you suspect this, include a price you are willing to pay throughout the lease renewal term.
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Sign your name. Print your name and sign and date the letter. Include a blank for the landlord to print, sign and date it as well.
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References
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