How to Import Tracked Changes Into Another Word Document

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When text contains tracked changes, moving the text to another document becomes troublesome -- copying and pasting doesn't always work. Without the proper order of actions, the pasted text will not contain the tracked changes, or it will incorporate the tracked changes as plain text, without marking them in red. To import the text correctly, retaining the tracked changes in red and the original text in normal format, you must turn off the Track Changes feature in both documents before pasting and even before copying.

  • Turn off Track Changes in the first document, the one containing the edited text. To turn off the feature, click the "Review" tab, then click the "Track Changes" button on the Ribbon.

    When the feature is activated, the button appears orange; when you turn it off, the orange color will disappear. If the button isn't orange, then you have already turned off Track Changes, so skip this step.

  • Turn off Track Changes in the target document, the one you want to import the text into.

  • Return to the first document and select the text that you want to import to another document.

  • Press the "Ctrl" and "C" keys to copy the selected text, or right-click the text and then click "Copy."

  • Switch to the second document and click where you want to import the tracked text.

  • Press "Ctrl" and "V" to paste the text, or right-click on the page and then click the "Paste" option.

References

  • Photo Credit Hemera Technologies/AbleStock.com/Getty Images
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