How to Make Journal Entries in QuickBooks

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Journal entries are used to record adjusting entries in QuickBooks for a period or any miscellaneous transactions or transfers. Each transaction must have a debit and a credit entry. An increase in assets requires a debit entry, while a decrease requires a credit entry. An increase in liabilities requires a credit entry, and a decrease in liabilities requires a debit entry. Debit entries are recorded on the right side of the entry window, and credit entries are recorded on the left.

How to make journal entries

  • Click the "Company" menu item at the top of the QuickBooks window, then click "Make General Journal Entries".

  • Change the date in the "Date" field to the transaction date, and give the transaction a specific number if you wish. Alternatively, leave the QuickBooks assigned number in the "Entry No." field.

  • Type the name of the debit account in the "Account" field. Type the amount of the debit into the "Debit" column. Type the name of the customer or other name into the "Name" field. Make a note in the "Memo" field if necessary. You may want to include the invoice number or job name in the "Memo" field. Click the "Billable" field if you want to bill the item directly to a customer.

  • Repeat step three on the next line if there is more than one debit component to the transaction.

  • Enter the credit information on the next line. Type the account name, transaction amount, customer name and memo into each field. The amount in the "Credit" column must equal the combined amount in the debit column for this transaction.

  • Click "Save & Close" to exit the General Journal, or "Save & New" to enter another General Journal transaction.

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