How to Embed a Link to a File in Outlook Email


Outlook is an email client included in the Microsoft Office software package. Files can be sent via email as attachments. However, some email providers limit the size of attachments to avoid slowing down their servers. Linking to an external file in an email message can be used to circumvent these file limits; only the link to the file is sent in the message and not the file itself. It is also more practical to directly link to an external file on the Internet rather than downloading and attaching it to an email message.

  • Open Outlook 2010.

  • Select "Home" at the top of the program screen.

  • Click "New E-mail" in the "New" section.

  • Select "Insert" at the top of the new email message window.

  • Add a new link by either clicking on the "Hyperlink" button then typing a link address into the "Address" text box or by typing the link address into the main text body of the message.

Tips & Warnings

  • The "http://" designation can be left off of the URL if it begins with "www." Outlook will automatically format the URL as a link.
  • Some email providers will block links to executable files, as these may contain malicious software.

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  • Photo Credit Jupiterimages/ Images
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