How to Print a Receipt in Quickbooks


If your customers require receipts for purchases, you can print receipts in QuickBooks. You can print the receipts individually or generate multiple receipts at once with batch printing. When printing a batch, you can choose to print all the receipts at once or selectively print certain receipts in the batch. After you print a batch, the unprinted receipts will still be available for printing.

  • Find the receipt to print. Hold down the "Ctrl" key and press "F" to open the QuickBooks "Find" window. Click the "Simple" tab in the "Find" window and select "Sales Receipt" from the "Transaction Type" pull-down menu. Complete any other fields to find the desired receipt. Click the "Find" button. Double-click the receipt in the list to open it in the "Enter Sales Receipts" window.

  • Check the "To be printed" check box located in the lower-left corner of the "Enter Sales Receipt" window if you want to add the receipt to a batch.

  • Print a single receipt. Click the arrow to the right of the print icon on top of the "Enter Sales Receipts" window. Select "Print" to open the "Print One Sales Receipt" dialog box. Verify the settings and click the "Print" button to print the receipt.

  • Select a batch of receipts to print. Click "File" in the top menu and select "Print Forms," then "Sales Receipts" to open the "Select Receipts to Print" dialog box.

  • Print the batch of receipts. Place a check next to each receipt that you would like to print and click the "OK" button to open the "Print Sales Receipts" dialog box. Check your settings and click the "Print" button to print the "Sales Receipt" and open the "Print Sales Receipts -- Confirmation" dialog box. Click "OK" when you are done.

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