How to Import Excel Data Into PowerPoint

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The default setting for a Microsoft PowerPoint slide is to fit an 11-by-8.5 inch piece of copy paper when printed or a nearly unlimited screen size when projected. All of that slide's "real estate" offers plenty of room to include text and images, but PowerPoint slides also offer home space to other items. To illustrate slideshow facts and figures, import data from Microsoft Excel, PowerPoint's Office Suite partner, and combine spreadsheets with slides.

  • Open PowerPoint. If importing Excel data into a new presentation, PowerPoint has already started a blank slide. Otherwise, click the "File" tab. Click "Open." Browse to the presentation to add the chart data to and double-click it. Press the "Page Down" key to get to the slide to add the data onto.

  • Click the "Insert" tab. Click the "Object" button on the ribbon. Click the "Create from file" radio button.

  • Locate the Excel file with the data to put on the slide and double-click the file name. Click the "OK" button to close the "Insert Object" window and the Excel data is imported to the slide.

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