How to Address an Envelope to a Specific Department
Addressing a business envelope properly will ensure your letter arrives at the correct department and to the correct person in a timely and efficient manner, especially if you are sending it to a large business. This is also the receiver's first impression of the sender, and proper business etiquette should be followed when addressing the outside envelope. It just takes a few tips to address a business envelope correctly and professionally.
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Instructions
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Start by writing the sender's return address in the upper left-hand corner of the envelope. Make sure to include the sender's name on the first line, with the business department on the line below it if necessary, the street address, city, state and zip code. Always write carefully and neatly so that your handwriting is legible. If you have return address labels, use them.
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Carefully write the business address in the center of the upper half of the envelope. Leave ample room for the stamp in the upper right corner of the envelope.
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Begin the address with a specific person's name if you know it and the name of the business. Include the specific division or department on the next line. There may be many departments if it is a large business and it should be as specific as possible. Add the suite number if necessary after the street address.
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Write the city name before the state's abbreviation, using a comma to separate the two on the line below the street address. Place the zip code, or mail code for international mail, after the state abbreviation. Include the country on a separate line below the address if the letter is going outside the country.
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