How to Add Checkboxes to a Word 2007 Document

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Word 2007 has a variety of symbols you can insert into documents. Checkboxes are fitting for use in checklists. You can insert a single checkbox at any location in a document, or you can create a list of items with a checkbox as the bullet. You can also insert checkbox form fields, which allow checkboxes to be checked electronically when you lock the document.

Insert Checkboxes Individually

  • Insert your cursor where you want the checkbox to appear.

  • Click the "Insert" tab and click "Symbol" from the menu.

  • Click the checkbox in the list of available symbols. Click "More Symbols" if needed to see additional symbols. Click the "Insert" button to insert the symbol and "Close" to close the dialog box.

Create a Checklist for Print

  • Click the button to insert a list of bulleted items. Type your list and highlight it.

  • Click the small arrow beside the bulletted list icon, and choose "Define New Bullet" from the menu that pops up. Alternatively, right-click the list, point to "Bullets" in the pop-up menu and click "Define New Bullet" from the list of actions.

  • Use the "Font" drop-down menu to select Wingdings or another symbol font. Find a checkbox in the list of available symbols, click it and click the "OK" button to make it the bullet for your list.

  • Click "OK" again to close the "Define New Bullet" dialog box.

Create an Electronic Checklist

  • Insert a table into your Word document to keep your checkboxes and list items aligned. Create a table that has two columns and one row for each item in your list. Adjust the table so its left column is approximately the size of a checkbox, and format the table so the borders meet your needs.

  • Click the Microsoft Office button, click "Word Options" and select the "Show Developer tab in the Ribbon" option from the "Popular" section.

  • Insert your cursor where you want a checkbox to appear. On the "Developer" tab, click the Legacy Tools icon. Click a checkbox form field to insert a checkbox.

  • Place your cursor where you want to insert another checkbox. Press your "Ctrl" and "Y" keys simultaneously to insert another checkbox. Repeat until you have as many checkboxes as needed.

  • Type your list items into the rows of the table's right column. Adjust the width of the columns and the colors of table's borders if needed. Complete the remainder of your document.

  • Lock the document so you can check the boxes electronically. Select the "Developer" tab and make sure "Design Mode" is not selected.

  • Click the "Protect Document" button and check the "Allow only this type of editing" box. Choose "Filling in forms" from the drop-down menu. Click the "Yes, Start Enforcing Protection" button and enter a password if desired.

  • Click a checkbox to check it electronically.

Tips & Warnings

  • Documents must be locked to check boxes electronically, but locked documents can't be edited. To edit a locked document, first unlock it by clicking on "Protect Document" in the "Developer" tab and then clicking on the "Stop Protection" button.

References

  • Photo Credit Medioimages/Photodisc/Photodisc/Getty Images
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