How to Format a Memo Template

If you don't have time to format each memo, make a template.
If you don't have time to format each memo, make a template. (Image: Ryan McVay/Photodisc/Getty Images)

Memos aren't challenging to format, but the task can be tedious. Making the columns in the heading align precisely takes time and concentration, as does formatting each heading. One way to speed up your writing process is to create a memo template and use that whenever you must write a memo. This way, the memo will look professional and correct each time you write, even if you don't have time to check the headings for correctness.

Open a new document on your word processing program and type "Memo." Highlight the word "Memo" and click on the "Home" tab. Center the memo by clicking the center alignment button, and then adjust the size, font, and weight of the word "Memo."

Click on the "Insert" tab and click on "Table." Create a table that has four rows and two columns. The reason you insert a table is because each column must be perfectly left-aligned, and the easiest way to ensure that all elements in the second column align exactly is to type the data into a table.

In the first cell at the top left, type "Date" followed by a colon. In the second cell underneath that, type "To" followed by a colon. In the third cell, type "From" followed by a colon, and in the fourth type "Subject" with a colon after it. Do not fill in the second column at this point; as you complete actual memos you will fill in the names, date and subject.

Highlight the table and right click on it. Select "Borders," then "Borders and Shading," and in the border menu, select "None." This will preserve the table formatting but get rid of the unattractive table border.

Skip a line, and type "Heading 1." Highlight this text and click on the "Home" tab. Then change the typeface, size and weight of the text. For example, first-level headings should be larger than the regular text and are typically in boldface so they stand out. Skip another line.

Type "Heading 2." Highlight this text and change its typeface, size and weight. Second-level headings are typically smaller than first-level headings, but they are still in bold.

Click "File" and "Save as." Name the file "Memo." Click on the drop-down menu under the "File name" field and select "Template." Click "Save." This will save your memo template so you may use it over and over again.

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