How to Write a Congratulatory Letter

It is human to like appreciation.

It is kind and thoughtful to write a letter of congratulations to a family member, friend or colleague. You might want to express congratulations on an engagement, marriage, birth, promotion or achievement. In these days of instant text messaging and e-mailing, there is something special about a letter. You have taken the time to sit and write it. It will enhance the good feeling that the other person is experiencing and show you as the kind of person who celebrates, rather than envies, another's success. Always write a letter of congratulations from your heart and from the best of motives.

Instructions

1. Decide on the tone of a letter. You may, for instance, decide to write to an old school friend who has just gotten a promotion. For an old friend, your tone will probably be informal.. If you are congratulating a colleague or superior in your company, your tone may have a more formal pitch.

2. Mention where you heard about his achievement or success. You may, for instance, say that you read about his taking second place in a major marathon in your local paper. Say that you are writing to congratulate him on his achievement. Add a little personal note. You could say, for example, that you have always admired his ability to focus on his goals. Avoid flowery language or over effusiveness as this strikes a false note, and the other person may even think you are being insincere.

3. Conclude your letter by wishing him further success in future endeavors. Keep your letter short and to the point. Edit it and proofread for mistakes. Send it as soon as you can after hearing the good news. Never be tempted to ask for any favors in return or to imply any other motive for sending the letter..

References

• Write Express: Congratulation Letters
• Business Letter Format: How to Write a Congratulation Letter