How to Respond to a Help Wanted Email

Online you will run into help wanted ads looking for workers to fill different positions. Today it is not unprofessional to reply to these ads via email or phone as long as you use a businesslike message to reply. Just like sending a business letter, you must write a message addressed to the specified recipient listed in the ad or the human resource manager.

Instructions

1. Read the message for the name of the person you must send your cover letter and resume to. The company will list specific directions you should follow on the help wanted ad. If you fail to follow these directions, the business may penalize you for this and not hire you regardless how qualified you are.

2. Type your name and address at the top of the message. Follow your name and address with your telephone number and email address. This way the employer will have multiple ways to contact you.

3. Type the name of the recipient on the first line starting with a title. Next list their position and the address of the business if available. For example:

   Mr. John Smith

   Human Resource Director

   ABC Siding

   1234 Oak St.

   Milwaukee, WI 53202

4. Use an introduction such as "Dear Mr. Smith," at the beginning of your letter. Hit enter two times and begin your message. Start by explaining you saw an ad online for the position and are interested in applying. The second paragraph should include information about why you are qualified and brief work history. Conclude the message with gratitude, thanking the employer for taking the time to review your information. Close the letter with a salutation such as "Sincerely," and your name.

5. Copy the message into the body of an email and send the message. If the message asks for a resume as well, do not forget to attach the resume to the message.

References

• CSU: http://writing.colostate.edu/guides/documents/business_writing/business_email/