How to Write an Application Letter for the Job Description


When you are writing a job application letter, it is important to tailor the letter to the specific job you are applying for. A general letter does not show your prospective employer how you are the best fit for the job. The point of writing this type of letter is to show the manager why it would be in the company's best interest to hire you for a particular job.

  • Place your name and address in the upper, righthand corner of the letter. If you are sending an email, this information goes after your closing instead of at the top.

  • Address your letter "To whom it may concern," unless you are instructed to address it to a specific person. Never use the first name unless it is the only one given.

  • Discuss the position for which you are applying in the first paragraph of your letter. Include the position title if it was given and where you saw the advertisement.

  • Include your qualifications for the job within the first paragraph to let the employer know before reading further that you are a qualified candidate. Relevant experience is especially helpful here as it will set you apart from other applicants who have the same qualifications. Even if a former job was not in the same field, any experiences, such as managerial duties, software experience or typing skills, that would be useful in the job are relevant.

  • Use the rest of the body of your letter to sell your skills and experience to the reader. Include as many details as you can that relate your skills and experience to the job. Include both job experience and college classes that relate to the field.

  • Include demographic information, but only if it was specifically mentioned in the ad.

  • Close your letter by indicating your interest in the job and requesting an interview. Include your contact information, such as your phone number and email address.

  • Include a closing, such as "Sincerely yours," and sign your letter.

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