How to Import Outlook Notes in OneNote


Send your important notes created in Microsoft Outlook 2013 to Microsoft OneNote 2013 as a printout or through the Send to OneNote add-in. By default, the Outlook integration component of the Send to OneNote add-in should be enabled to support transferring content directly from Outlook to OneNote. You can enable the add-in through the Windows 8 Programs and Features control panel item. Alternatively, you can add a printout of your Outlook notes to OneNote using the Send to OneNote 2013 printer.

Sending Outlook Notes to OneNote

  • Select the items you want to send to OneNote. Click "Notes" from the navigation pane in Outlook. Open the folder containing the note or notes you want to send to OneNote. Select the note you want to send. To select multiple notes, hold the "Ctrl" key while making your selections.

  • Send to OneNote. Click the "Send to OneNote" button in the Actions group of the Home ribbon. The Select Location in OneNote dialog appears with a list of your OneNote notebooks and sections.

  • Choose the OneNote section to send your notes to. You can expand your notebooks under the All Notebooks section by clicking the "+" icon next to each notebook and section. Select the section you want to send the note to and then click the "OK" button. OneNote automatically opens to the section containing the notes you sent from Outlook.

Printing Outlook Notes to OneNote

  • Select the notes that you want to print to OneNote. Click on the "Notes" navigation button at the bottom of Outlook. Click on the note you want to print to OneNote. You can hold "Ctrl" to select multiple notes to include in your print job.

  • Print your selection. Click the "File" menu button at the top of Outlook and then click "Print." Your default printer is listed in the drop-down under Printer. Click the drop-down under "Printer" and then select "Send to OneNote 2013." Click the "Print" button to print to OneNote.

  • Select a notebook section to insert your printout into. Click on the "+" icons next to your notebook sections to expand them and then select the section where you want your printout to be imported. Click the "OK" button to finish printing from Outlook to OneNote.

Enabling the Send to OneNote Add-In

  • Open "Program and Features." You can use the Program and Features control panel item to uninstall or change programs installed on your PC. Exit any Microsoft Office programs that you currently have open, such as Outlook or OneNote. Press the "Windows" key to open your Start Screen, type "program and features," click "Settings" and then click "Programs and Features" from the results.

  • Change your Microsoft Office features. Scroll through the Programs and Features list of programs and select the entry that begins with "Microsoft Office." The name will vary depending on the version of office you're using. For example, select "Microsoft Office Professional Plus 2013." Select the "Change" button in the toolbar to launch the Microsoft Office installation dialog.

  • Enable the Send to OneNote Add-In. Select "Add or Remove Features" and then click the "Continue" button. Click the "+" icon next to Microsoft OneNote and then the"+" next to "Send to OneNote Add-ins" to expand the groups. Click the drop-down button next to "Outlook Integration" and then click "Run from My Computer." Click the "Continue" button. It may take a few minutes for Microsoft Office to finish configuring the add-in. After the configuration completes you can click the "Close" button and exit Programs and Features.

Tips & Warnings

  • If you're unable to find the "Send to OneNote" command in Outlook, you may first need to enable the add-in in Programs and Features.

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