When you change the layout or content of a Microsoft Word document -- even by simply typing or editing -- Word needs to repaginate, which means checking the arrangement of the pages in the document, making sure each one contains the proper amount of content. If necessary, Word will move some page breaks so that each page holds a page's worth of content. Although Word usually waits to repaginate until you pause, it sometimes repaginates while you work, especially if your document contains many pages or uses complex functions. If you switch to Draft or Outline view, you can turn off the background pagination feature.
Avoid Repagination While Working
Click the "View" tab.
Click the "Draft" icon on the Ribbon.
Click the "File" tab, then click "Options" to open the Word Options menu.
Click "Advanced" on the left column of the menu.
Scroll down to the "General" heading, then click the box by "Enable background repagination" to un-select the box.
Click "OK" at the bottom of the Word Options dialog box.
Tips & Warnings
- Avoid editing the header or footer, switching the document view, inserting or editing page numbers, and inserting or editing advanced functions, such as tables of content and indexes; these actions can prompt repagination -- even if you switched to Draft view and disabled that function.
- Use simple headers and footers, without tables, to help prevent frequent repaginating.
- If possible, don't use Track Changes; this feature causes Word to repaginate more often.
- Photo Credit John Foxx/Stockbyte/Getty Images
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