How Do I Assign a Color to an Email from a Particular Sender In Outlook?


If you get a lot of email in your Outlook Inbox, finding important messages can be a headache. While there are many ways to attack this problem, such as using rules to move messages to various folders or apply categories to them, there is another simpler approach: assigning colors to messages from particular senders.

It's much easier to spot messages from important people in the Inbox when they are color-coded. For example, having any message from your perpetually angry boss appear in red will greatly reduce the risk of your missing one.

  • Start Outlook, and in the Inbox pane select a message that came from the person whose email you want to identify with a particular color.

  • Click Tools and select Organize. This opens the Ways to Organize Inbox pane, which appears above the Inbox pane and the Reading pane.

  • Click Using Colors in the Ways to Organize Inbox pane. A set of color options appears.

  • Confirm that the name of the person whose messages you want to apply a color to appears in the line that begins with the words "Color messages," and that the From option is selected in the box before the person's name.

  • Select the color that you want to apply to messages from this person in the box at the end of the "Color messages" line, then click "Apply Color."

    Click the X at the top right corner of the Ways to Organize Inbox pane to close it.

Tips & Warnings

  • This procedure works for versions of Outlook prior to Outlook 2010. Microsoft removed the Ways to Organize Inbox pane and its functions from Outlook 2010.

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