Business letters should look neat and professional because they represent your company and often serve as a first impression to prospective customers and clients. One way to achieve this is to create a letterhead and save it as a template so that each of your letters will have the same professional look. Designing a letterhead and a secondary heading for your letters requires preparation, but all you need is word processing software.
Open a new document on your word processing program. While many word processing programs work differently, in most programs you may begin a new heading by selecting "Insert" and clicking the "Header" button. Then, choose "blank heading." Do not select one from a template; you want your company's letterhead to look distinctive.
Click the option that states "Different First Page" on the "Header" tab. This will allow you to create a modified heading for subsequent pages; only the first page should have the full-size header.
Type your company information, such as the name, address, telephone number, fax number and a general company email address.
Insert the company logo, if you have one, by clicking "Picture" on the header toolbar. You will be prompted to select your picture from a file. Place the logo near the text.
Format the heading text. Consider making the company name larger and in color, for example. Try changing the typefaces and sizes by highlighting your text and going to the "Home" tab and changing the options for the font, size and color.
Reposition the logo once you are satisfied with the appearance of the text. Click on the logo and drag and drop it in a place where it will look nice with the text.
Go to the next page and create a modified header. Typically a modified header has the company's name in a similar, but smaller, font and does not have the company's logo.
Save the letter by clicking "File" and "Save As." Choose "Template" if you would like to save the letterhead as a template and print it with each letter. Another option is to have your letterhead made into stationery by a professional printer. This will ensure that your paper has a crisp, bright print each time.