How to Write a Letter to Fire a Contractor

Contractors usually have little ground for arguing against a dismissal.

Writing a letter to fire a contractor is usually simple and straightforward. Contractors generally do not receive benefits such as severance pay, health insurance and vacation days. That sets them apart from regular employees, who usually receive those benefits and more. A contractor could receive a letter on a Friday afternoon telling him that his services are no longer needed, effective immediately. That letter could end the relationship with nothing more required of the employer.

Instructions

1. Review any existing work agreement or contract with the contractor. For example, the contractor may have signed a four-month agreement to work on a certain project, or a week-to-week agreement may exist.

2. Write the contractor on company letterhead. Keep the letter businesslike and matter-of-fact. Explain in the first paragraph that you are writing to inform the contractor that his services are no longer needed, effective immediately. There is no need to provide a reason.

3. Tell the contractor that he will be paid the remainder of the money due under his contractual arrangement, if applicable. Outline when the money will be paid and how much it will be paid and how the contractor will receive it; be specific.

4. Cover any remaining issues in the next paragraph as you describe how the contractor can retrieve any personal items left at the office or how to return company property, such as a company identification badge.

5. Hand deliver the letter to the contractor at the end of of a work day as his shift ends.

References

• Portland Community College: Independent Contractor Status