How to Write a Memo to Several Co-workers

A memo can help with business communication.

A memo is a very important tool used in many different types of businesses. Therefore, memo writing skills are also very important for professionals to have. You can write a memo to just one of your co-workers, for example, but it is much more likely that you will need to write the memo to several co-workers at a time. There is a specific format you use to make it clear which co-workers should be receiving the memo.

Instructions

1. Add the header sections to the top of the memo. The sections are to, from, date and subject, in that order.

2. Type in who the memo is to on the appropriate line. This is where you will add the full names of all the co-workers to whom the memo is going.

3. Fill in the rest of the information in the header, including the from, date and subject lines. The subject needs to explain the purpose of the memo clearly in just a few words.

4. Explain the purpose of the memo in more detail in the opening paragraph. Give enough detail so that your co-workers understand the purpose.

5. Give any specific details that are needed in the following paragraphs of the memo, including any actions that your co-workers need to take. For example, the memo might be going to co-workers in the human resources department who need to look up information about a client and members of the marketing department who need to start drawing up a client proposal. Make it clear which co-workers need to complete which actions described in the memo.

6. Type the last paragraph. This should repeat the actions needed and add specifics, such as a deadline, urgency and where your co-workers can go if they have questions.

References

• Write Express: How to Write a Business Memo: Stacie Heaps