How to Create an Email Signature in Microsoft Outlook

Typing the same parting message over and over again in email after email can prove fatiguing to your fingers, and may even turn your well-manicured digits into painful, clenched claws. The effect worsens if you add contact information or any other information to the ends of your messages. Microsoft saves you time and finger stress by including the option to create signature templates in its Outlook 2010 email client. Just type your parting shot into the signature manager and associate it with your email address to avoid ever having to write "C YA!" again.

Instructions

1. Launch Outlook 2010.

2. Open the signature interface. You can do so in two ways; by clicking "Signature" > "Signatures" in the Message tab menu while you compose an email, or at any time by clicking on the Office button in the corner of the screen, selecting "Options," then clicking on the "Mail" link. Press the "Signatures" button in the main Mail options pane.

3. Click the "New" button below the "Select Signatures to Edit" field. Enter a name for your signature.

4. Click on the name of the new signature to highlight it. Choose the email account you'd like to add the signature to using the "Email Account" drop-down menu in the upper-right corner of the window.

5. Type your signature in the "Edit Signature" field at the bottom of the screen.

6. Click "OK" to save the signature and begin adding it to your outgoing emails.

Tips & Warnings

• You can create multiple signatures and switch between them when composing emails. Click "Signatures" in the Message tab while you're writing the message, then choose the name of the signature you would like to attach to the bottom of the email.

References

• Microsoft Office: Basic Tasks in Outlook 2010
• NirmalTV: How to Add a Signature in Outlook 2010