How Do You Insert an Address Book In Microsoft Word?

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Whether you want to create a mass mailing in Microsoft Word through letters or email, you must enter each recipient's address. By using mail merge, you can send personalized email messages or letters to a group of people in your address book. Each message will contain the same information, but the message content is unique to the recipient. Instead of entering each recipient's information individually, you can attach your address book to Microsoft Word. Microsoft Word imports your address book, allowing you to select the recipients for your mass mailing and save you time. Your address book can be formatted in Outlook, Excel, Access or any other data file format.

Import From Microsoft Outlook

  • Open Microsoft Word and click the "Mailings" tab.

  • Click "Select Recipients" from the "Start Mail Merge" group, and click "Select from Outlook Contacts."

  • Chose a profile from the drop-down list and click "OK." If you have more than one account in Microsoft Outlook, choose the account containing the list you want to insert.

  • Click "Edit Recipient List" in the "Start Mail Merge" group to edit the contacts you want to include in your email merge.

Import From Another Data File

Tips & Warnings

  • You must attach your address book each time you want to create a mail merge. Your address book does not permanently attach to Microsoft Word.

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