How to Print 10 Envelopes

Using a printer simplifies addressing multiple envelopes.

There are many reasons to use a printer to print mailing addresses and return addresses on envelopes. When compared to handwritten envelopes, for example, printed envelopes from an inkjet or laser printer appear not only more professional but also more legible. In addition to improving aesthetics, using a printer will also reduce the time it takes to print multiple envelopes and reduce the need and cost of mailing labels since the addresses are printed directly on the envelope. Using a printer to print addresses on envelopes is a simple procedure that you can accomplish with a few clicks of the computer mouse.

Things You'll Need

• Microsoft Word

Instructions

Printing Multiple Envelopes Without a Mail List

1. Open Microsoft Word by clicking twice quickly with the left mouse button on the software's desktop icon.

2. Click once with the left mouse button on the "Mailings" tab located at the top center of the Microsoft Word window.

3. Click once with the left mouse button on the "Envelopes" button located at the top left of the Microsoft Word window. Doing so will open the "Envelopes and Mailings" window.

4. Enter the mailing address in the "Delivery address" box and the return address in the "Return address" box by clicking once with the left mouse button inside each white box and using the computer's keyboard to type the addresses.

5. Click the "Options" button on the bottom of the "Envelopes and Mailing" window. A new window will open. Select the size of the envelope you will be using by clicking on the appropriate envelope dimensions in the drop-down menu under "Envelope size."

6. Click the "Printing Options" tab at the top of the "Envelope Options" window. Use the drop-down menu under "Feed from" to select the printer tray you will be printing to. Click the "OK" button to return to the "Envelopes and Mailing" window.

7. Put an envelope into the appropriate printer tray. Click on the "Print" button using the mouse.

8. Repeat Steps 3 through 7 until all 10 envelopes are printed.

Printing Multiple Envelopes With a Mail List

1. Open Microsoft Word by clicking twice quickly with the left mouse button on the software's desktop icon.

2. Click once with the left mouse button on the "Mailings" tab located at the top center of the Microsoft Word window.

3. Click once with the left mouse button on the "Start Mail Merge" button located at the top left of the Microsoft Word window. Click on "Envelopes..." from the drop-down menu. Doing so will open the "Envelope Options" window.

4. Select the size of the envelope you will be using by clicking on the appropriate envelope dimensions in the drop-down menu under "Envelope size."

5. Click the "Printing Options" tab at the top of the "Envelope Options" window. Use the drop-down menu under "Feed from" to select the printer tray you will be printing to. Click the "OK" button using the mouse.

6. Click on the "Select Recipients" located next to the "Start Mail Merge" button at the top of the Microsoft Word window. Select "Type New List..." from the drop-down menu using the mouse.

7. Click in the box directly below "First Name" in the new window. Type the first name of the recipient. Enter the rest of the recipients' mailing information in this manner. Click "New Entry" to enter more recipients.

8. Click "OK" using the mouse once all 10 recipients have been added. Doing so will open a "Save Address List" window. Type a name for your mailing list in the "File name" box. Click the "Save" button at the bottom of the window.

9. Click the "Finish & Merge" button at the top right of the Microsoft Word window using the mouse. Click "Print documents..." from the drop-down menu. A new window will open. Make sure "All" is selected in the "Merge to Printer" window. Put 10 envelopes in the printer tray. Click "OK."

Tips & Warnings

• You can reposition the return and mailing address in the "Envelope Options" window.

References

• PC's Place: How to Print Address on Envelopes Using MS-Word
• PC's Place: How to Use Mail Merge Option in MS-Word for Mass Mailing