How to Automatically Reply to Email Messages with an Exchange Account using Microsoft Outlook 2010

Microsoft Outlook 2010 can handle email, calendars and contacts.

Microsoft Outlook 2010 is a productivity software program that can handle email, contacts and calendars. Microsoft Exchange is a collaborative communications server that many organizations use. Reply to email messages automatically with an Exchange account in Outlook 2010 by turning automatic replies on, specifying when automatic replies will be sent, entering an automatic response and choosing to whom they will be sent.

Instructions

1. Turn automatic replies on or off with an Exchange 2010 or Exchange 2005 account by clicking "Automatic Replies" under the "File" tab in Microsoft Outlook 2010. If the command is not there, you most likely do not have an Exchange Server account. Choose "Send automatic replies." Specify a time range for when automatic replies are sent by selecting the "Only send during this time range" checkbox. Otherwise, auto-replies are always sent until you mark the "Do not send automatic replies" box.

2. Type the response you want sent to colleagues or teammates while you are out of your office on the "Inside My Organization" tab. Choose the "Auto-reply to people outside my organization" box located on the "Outside My Organization" tab and enter the response you want sent while you are away from your office. Choose to whom you want replies sent by selecting either "Anyone outside my organization" or "My contacts only."

3. Turn automatic replies on or off with an Exchange 2003 account by choosing the "File" tab and selecting "Automatic replies." Select "I am currently out of the office" and type the message you want other people to receive while you are out in the "AutoReply only once...with the following text" box.

References

• Microsoft: Outlook 2010
• Microsoft: What is a Microsoft Exchange Server account?
• Microsoft: Automatically reply to e-mail messages with an Exchange account (formerly Out of Office Assistant)