How do I Make a Journal Entry in QuickBooks?

Use QuickBooks to perform accounting tasks for your business.

If you own your own business, you know that keeping track of sales and expenses is important. Managing funds is vital to the success of your business and the satisfaction of your customers or clients. Intuit QuickBooks gives you the accounting tools you need to monitor invoices, transactions and bills. While using QuickBooks, you have the option to record journal entries. A journal entry lets you manage individual credit or debit transactions, and you're able to record additional information about them.

Instructions

1. Launch QuickBooks, and then click on "Company" at the top of the window. Click "Make General Journal Entries."

2. Enter a date in the Date field, if desired. This is optional. Type a journal entry number in the Entry No. field if this field is empty. You only need to do this for the first journal entry.

3. Click on the first account you want to add under the Account column. If you don't see the account you want to add, enter it manually.

4. Type the credit or debit amount for the selected account in either the Credit or Debit column. You are also able to type a note about the amount in the Memo area, if desired.

5. Click on the name of the customer or company associated with this entry, or enter the name if it isn't displayed. Click on the "Billable" icon until an "X" appears if you don't want to mark the account for billing.

6. Continue adding amounts to balance the account. The transaction balance is zero, when done correctly, and the credit and debit columns equal one another.

7. Click "Save & Close" if you are finished, or click on "Save & New" to save this entry and start another one.

References

• Intuit QuickBooks Support: Record a Journal Entry in QuickBooks