How to Copy & Paste a Record in Form View in Access

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With the Microsoft Office Access database-management application, you add various records that contain data compiled from your specific database file to a form. You can also manually organize your records at any time use the formatting options located in the Home tab of the application. For example, you can use the "Copy" command to help you copy and paste one record into another when you're in form view.

  • Open the Microsoft Access application on your computer. Click the "Microsoft Office" button in the top left corner of the program.

  • Click the "Open" option and then select the Access database file that contains the form in which you want to copy a record. Click the "Open" button.

  • Double-click the report in the top navigation pane. Click the "Home" tab and then select the "Form View" option from the "Views" group.

  • Click the record that you want to copy and then click the "Home" tab again. Click the "Copy" option to copy the record.

  • Right-click on the record into which you wish to paste your copied record and then click the "Paste" option. The record will be pasted.

Tips & Warnings

  • You can also copy a record by pressing the "Ctrl" and "C" keys on your keyboard simultaneously when the record is selected; you can then paste the record by pressing the "Ctrl" and "V" keys simultaneously.

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