How to Write a Letter to the HOA

Virtually all subdivisions have homeowners' associations.

Homeowners' associations (HOA) serve to protect property values in a subdivision or other planned residential development. A key responsibility for the HOA is reading and responding to letters and other correspondence from homeowners. Letters to the HOA often cover numerous topics, ranging from complaints about barking dogs to general inquiries about community rules and regulations. Writing a letter to the HOA when making a complaint allows you to address a situation without confronting a neighbor.

Instructions

1. Review the purpose for the letter to the HOA and gather supporting evidence, if possible. For example, photos of illegal satellite dishes or junk automobiles could lead to quick action by the HOA. Use discretion while taking photographs and do not enter onto a neighbor's property to take them.

2. Check the HOA covenant guidelines to confirm that the nature of your letter is addressable by the HOA. Usually an HOA can consider issues related to noises, obstruction of views, clotheslines and garbage cans, basketball hoops, exterior paint and more.

3. Write your letter by getting to the point in the opening paragraph. State the reason for the complaint and reference covenant guidelines as you ask for an investigation. Or if you have only a general question ask it in the opening paragraph. Keep the letter short and stick to the facts while avoiding bitterness or emotion. End the letter by asking that the HOA contact you with a response within 10 business days. Include your full name, address and telephone number.

4. Sign and mail the letter to the HOA at its address listed on the covenant guidelines or other HOA correspondence.

References

• Nolo.com: Homeowners' Associations (HOAs) and CC&Rs: What They're All About