How to Word a Letter of Recognition


A letter of recognition is a written message to an employee, friend, volunteer or donor that explains your appreciate for his help or assistance with a project. The wording of the letter conveys your thanks, and acknowledges his personally for his contributions. Choosing the right words in such a letter is important so it is tailored specifically to that person, and communicates effectively your gratitude. Using a template might help you get started with this task.

Things You'll Need

  • Computer
  • Internet access
  • Find a template or read samples of letters of recognition. or, for example, provide a initial design for your letter.

  • Open with a personal address to the person you want to recognize. Write "Dear Joe" or "Dear Dr. Bell" as this identifies the person directly.

  • Outline the organization or group on whose behalf you're writing, if applicable. Begin by saying, "I am writing on behalf of ...." then briefly add why you are writing. For example, you may acknowledge the letter recipient for the extra hours and work she has put into a certain project.

  • Start a new paragraph, and continue to detail why the person is recognized. Cite specific examples of the value she has added and what it means to you. Use emotive language to highlight these things. For example, "Your positive work ethic and unbounded enthusiasm has greatly assisted with the arrival of the new students."

  • State that you recognize person's contributions made and that you greatly appreciate the invaluable donations that have been put forward. Key phrases like these enhance the meaning of the letter of recognition.

  • Finish the letter by using the phrases "Sincerely" or "Yours sincerely." Then, write your name and sign the letter in pen (if you printed it from a computer).

Tips & Warnings

  • Keep the letter short and straight-forward.
  • Always use positive and emotive language in a letter of recognition.
  • Include a voucher or gift with the letter to show your gratitude.

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