How to Create Free Paycheck Stubs
A paycheck stub is the written record that accompanies a payroll check, outlining earnings. Employers must use care when drafting pay stubs, because federal and state law require that certain information be printed on stubs. However, the formatting and method of creating pay stubs are not regulated; therefore, it is easy for employers to create free pay stubs. If an employer utilizes a payroll service, pay stubs will often be provided at no additional charge. However, if employers are paying employees directly, an employer can create a pay stub by typing the relevant and required information into a document.
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Instructions
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An employer can create a free pay stub by using any standard word processing software. The employer should start with a blank document and begin entering information. The header of the pay stub should contain the company-identifying information, including the name of the business, the address, and the telephone number. The header should also include the employee's identifying information, including full name, address, and telephone number. The employer can also write the employee's job title and rate of pay in the header. The header should also include the pay period, which is the beginning and end date of the period of time for which the employee is being paid.
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The next section of the pay stub is the earnings section. The employer must list all of the earnings the employee has earned during the pay period. For salaried employees, the pro-rated salary amount for the pay period is usually all that is listed. For hourly employees, the employer should list the number of hours worked and the rate of pay, as well as the total amount of compensation for the period. The earnings section also lists any other forms of compensation due to an employee, such as commissions or bonuses.
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The next section of the pay stub is the deductions section. The employer must list all of the deductions that are being taken from the gross earnings. Most deductions are regulated by law for items such as federal taxes and Social Security taxes. However, some employers also take deductions from employee compensation to cover items such as the employee's share of health insurance contributions or retirement savings.
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The final section of the pay stub should display the net earnings for the period. This section shows a total of the earnings section as well as a total of the deductions section. The deductions are subtracted from the earnings, and the result is the net pay. The amount of the check will be equal to the net pay amount. It is important to show the totals on the net earnings section of the pay stubs so that employees can easily see and understand how they were paid.
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Tips & Warnings
Most of the information on the pay stubs will not fluctuate drastically from pay period to pay period, so the employer should save copies electronically so that the pay stubs can simply be updated for each pay period.
Employers should check with the local department of labor to ensure that the pay stubs have all of the information that is required by law, both federal and state. For example, some states require that the total hours worked by the employee are printed on his pay stub.
References
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