How to Hand-In a Resignation Letter

Be as formal and polite as possible, when you hand in your letter of resignation.

The formality of handing in your resignation letter can be a stressful process. You want to follow the appropriate procedures and be as polite as possible. You do not want to offend your employer, as the job will always be on your resume -- and you may even need the reference. It is also important to consider the rules and regulations of the company you are leaving. Most places require anywhere from two weeks to a month's notice, before you can leave their employ.

Instructions

1. Learn the rules and regulations for your place of employment. Find out how much notice you must give, and if you are required to give a reason why you are leaving. Some employers will waive the two to four weeks notice, and allow you to leave immediately.

2. Contact your employer and schedule a formal meeting. Politely inform your employer that you are planning to resign. You may turn in your letter of resignation during this meeting.

3. Offer to help make the transition easier. You could recommend a new employee, or offer to train someone new for your position.

4. Schedule another formal meeting on your last day, to tie up any loose ends and confirm that it is your last day. If asked, do not list your complaints or issues with the company: Instead, explain that you are pursuing other opportunities.

5. Work your final day, as normal. Complete all tasks and assignments for the day, so that your replacement will have a fresh start.

6. Confirm you have updated contact information for your boss and co-workers. Clean out your desk and take all personal items with you, when you leave.

Tips & Warnings

• Some policies require you to wait until after you serve your two to four weeks notice to hand in your letter of resignation. Confirm your company's policy before handing in your letter.

• Do not give your two to four weeks notice, before you are prepared to resign. Some companies will demand you leave immediately, after you give notice. Make sure you are ready to leave your job before you give notice.

• Never use email to send a resignation letter. Always deliver your resignation letter by hand, directly to your supervisor.

References

• Resignation Letter: How to Turn In Your Resignation Letter Tactfully
• Career Opportunities: The Right Way to Resign

Resources

• Job Seeker's Advice: Resignation Letter - How to Write a Resignation Letter