How to Write Letters of Investigation

A letter of investigation serves some vital functions in business operations. It formally puts an employee on notice an investigation has been launched into some conduct on his part. You can draft a letter of investigation by following a few simple steps.

Instructions

1. Create the header. Include your company name, phone number, address, Web site and any other information you wish to use. A standard letterhead template of your company will suffice. Next, put the same information for the employee you are investigating.

2. Draft the letter. You must tell the employee you have initiated an investigation. You can include a summary of the information that led to the investigation. If the tip you received was given on promise of anonymity be sure to value the confidentiality of your source.

3. Include the relevant information. Tell the employee exactly what violations may be found in this investigation. Include the possible punishment for these violations.

4. Conclude the letter. Sign your name at the bottom. Place the formal letter of investigation inside of an envelope and mail the letter to the employee.

References

• Federal Aviation Agency: Procedures for Conducting Investigations